Stock Entries is where you set your starting stock and correct your counts. Both used to be their own menu items. They are now two kinds of entry in one list, so you can see everything that has changed your stock figures in one place.
The two kinds
Open Stock is what you had on the shelf when you started. Use it once per product when you are setting up, or when you add a product you already hold.
Stock Update is a correction afterwards. A count that came out different, breakages, something that went out without being billed.
Where to find it
Go to Inventory, then Stock Entries.
The list shows the Branch, how many Lines the entry covers, its Total Value and its Status, with the newest first.
Add one
- Go to Inventory → Stock Entries.
- Press Open Stock or Stock Update, depending on which you need.
- Fill in the products and quantities.
- Save.
Draft and Posted
A Draft has not changed your stock yet. It is a working copy, so you can start a count, walk away and come back to it.
Posted means it has gone through and your stock figures now include it.
Use Edit draft on the row to carry on with one, or Delete draft to throw it away. You are asked to confirm before a draft goes:
Delete this draft entry?
Only drafts can be edited or deleted. Once an entry is posted it stays, because it is part of how your stock got to where it is.
If you cannot find an entry
Search matches on the entry, not on the products inside it. If nothing comes back you will see:
No stock entries match that search.
Clear the search and use the branch filter instead, since an entry belongs to the branch it was made for.
Why the reason matters
The reason on a correction is what turns a mystery into information. Damage tells you something about handling. Expiry tells you that you are over ordering. Neither shows up if every correction only says adjustment.
Doing a full count
If you are counting the whole shop, work through it product by product rather than in one go. A single entry that changes forty products at once is impossible to unpick later if one number was typed wrong.
Save it as a draft while you work. That is what drafts are for.
Stock you used yourself
Your closing stock counts both halves. What went out on an invoice, and what your own team took for use here, such as shampoo on a groom or food given to a boarder. If a figure used to look too high, that second half is why, and it is counted now.
If the count goes wrong again
If a count goes back to being wrong within days, the cause is usually stock leaving without being recorded. Check that sales are going through invoices rather than being handed over off the books.